Brasil - Português
International Execution Document Analyst
Cordova,USA
Job Reference SP-4873592025
Professional Areas Execution
Function Execution
Contract Type Permanent
Years of Work Experience 1-3 years
Start date 2022-06-10
Application close date 2022-09-08
Summary
Overall Purpose and Objective of Position **Must be authorized to work for all U.S. employers** Apply analytical and business skills to effectively develop, test, execute and validate efficient processes within the Documentation function of International Execution. Provide leadership within all areas of documentation, including process improvement and reporting as well as documenting standard operating procedures. Perform daily functions to effectively perform analysis & troubleshooting as well as enhance functions and foster improvements.
Primary Responsibilities/Essential Functions

• Identify, develop, and execute International Documentation processes and operating systems that improve efficiency and accuracy within the department.
o Ensure timely issuance and comprehensive review of Letters of Credit or Buyer’s shipping instructions for conformity to sales contract terms and conditions as well as company standards and UCP600. Request amendments from agents or buyers as required. Track requirements and adherence / non-conformity to make suggestions to marketers and agents of slight changes to contract terms, LC’s or shipping instructions for cleaner execution.
o Facilitate timely and clean documentation within team. Ensure team members create documents within set standards, negotiate per UCP600 and ISBP, and minimize discrepancies. Analyze team’s performance to address with team members monthly.
o Maintain/monitor daily outstanding BLs and facilitate timely receipt of documents from forwarder, and carriers to meet or exceed company’s trade to cash objectives.
• Maintain excellent knowledge of current banking & trade practices, customs requirements, and Incoterms 2010 in order to troubleshoot and quickly resolve issues as well as train and educate team members.
• Improve the documentation process to gain efficiency by fostering standardization (Standard Operating Procedures), use of checklists, and evolution of tools. Work with IT team on improvements, testing and development.
• Document and analyze key performance indicators to provide management with sound data that supports training, testing, and further development of departmental personnel.
• Proactive analysis of upcoming workflow to provide manager with potential resource constraints.
• Cross train in all aspects of International Execution to serve as a backup to Management as needed.
• Act as liaison between Execution, Logistics, Accounting, and IT, as needed, to ensure accuracy of our department’s business processes as they affect other departments.
• Perform all related responsibilities as required by management.
Experience

1 to 3 years relevant experience in an international operations environment with an emphasis in creation of documentation.
Knowledge/Skills/Abilities (including any physical demands)

• Agricultural commodities experience will be an added advantage.
• Must have superior PC skills. Candidate must possess at least an intermediate level of experience working with Microsoft Word. Must be very comfortable using Microsoft Excel and be able to complete functions such as finding and verifying data, creating and checking simple calculations, formatting documents, and sorting data. A basic understanding of Adobe Acrobat is helpful.
• Must be detail oriented and have excellent proofreading skills as well as be able to complete simple math calculations.
• Functional fluency in business Spanish, Portuguese, Mandarin Chinese or Vietnamese language skills a plus.
• Have excellent knowledge of current banking & trade practices, customs requirements, UCP 600 and Incoterms 2010.
• Have excellent verbal and written communication skills, ability to successfully interpret and exchange information, ability to successfully review technical contractual documents and identify best practices.
• English (Fluent)
Education/Professional Certifications/Licenses Bachelor’s degree preferred.

Main
Responsibilities
Along with the below listed responsibilities, the employee should conduct any other business related to the function as required by her or his supervisor.
Primary Responsibilities/Essential Functions

• Identify, develop, and execute International Documentation processes and operating systems that improve efficiency and accuracy within the department.
o Ensure timely issuance and comprehensive review of Letters of Credit or Buyer’s shipping instructions for conformity to sales contract terms and conditions as well as company standards and UCP600. Request amendments from agents or buyers as required. Track requirements and adherence / non-conformity to make suggestions to marketers and agents of slight changes to contract terms, LC’s or shipping instructions for cleaner execution.
o Facilitate timely and clean documentation within team. Ensure team members create documents within set standards, negotiate per UCP600 and ISBP, and minimize discrepancies. Analyze team’s performance to address with team members monthly.
o Maintain/monitor daily outstanding BLs and facilitate timely receipt of documents from forwarder, and carriers to meet or exceed company’s trade to cash objectives.
• Maintain excellent knowledge of current banking & trade practices, customs requirements, and Incoterms 2010 in order to troubleshoot and quickly resolve issues as well as train and educate team members.
• Improve the documentation process to gain efficiency by fostering standardization (Standard Operating Procedures), use of checklists, and evolution of tools. Work with IT team on improvements, testing and development.
• Document and analyze key performance indicators to provide management with sound data that supports training, testing, and further development of departmental personnel.
• Proactive analysis of upcoming workflow to provide manager with potential resource constraints.
• Cross train in all aspects of International Execution to serve as a backup to Management as needed.
• Act as liaison between Execution, Logistics, Accounting, and IT, as needed, to ensure accuracy of our department’s business processes as they affect other departments.
• Perform all related responsibilities as required by management.

    Experiences
    Experience

    1 to 3 years relevant experience in an international operations environment with an emphasis in creation of documentation.

      Skills
      Knowledge/Skills/Abilities (including any physical demands)

      • Agricultural commodities experience will be an added advantage.
      • Must have superior PC skills. Candidate must possess at least an intermediate level of experience working with Microsoft Word. Must be very comfortable using Microsoft Excel and be able to complete functions such as finding and verifying data, creating and checking simple calculations, formatting documents, and sorting data. A basic understanding of Adobe Acrobat is helpful.
      • Must be detail oriented and have excellent proofreading skills as well as be able to complete simple math calculations.
      • Functional fluency in business Spanish, Portuguese, Mandarin Chinese or Vietnamese language skills a plus.
      • Have excellent knowledge of current banking & trade practices, customs requirements, UCP 600 and Incoterms 2010.
      • Have excellent verbal and written communication skills, ability to successfully interpret and exchange information, ability to successfully review technical contractual documents and identify best practices.

        Required
        Languages
        • English (Fluent)

        Required
        Education
        Education/Professional Certifications/Licenses Bachelor’s degree preferred.

        Step 1
        About you
        Step 2
        Employment history
        Step 3
        Complete
        1. About you
        2. Employment history
        3. Complete
        A Resume/CV must be uploaded to complete this application. If you can’t do this from your mobile device, please apply from a desktop computer. Email this job and save it for later
        Add another language