Colombia - Español

Manager- Admin

Gurgaon, Haryana, India
Job Reference JR0074728
Professional Areas Administration
Function Adminstration
Years of Work Experience 5 - 8
Start date 2024-07-31

Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 17,000 people globally.

Main Responsibilities

Admin manager is responsible for vendor management, Infrastructure Management and Facilities Management.

Responsible for providing administrative and clerical services in order to ensure effective and efficient operations on day to day basis.

Facilities Management

  • Responsible for overall Upkeep & Maintenance work.
  • Space Management for new employees.
  • Coordination of Lease agreements / renewals for Office & Branches.
  • Managing relations with DFL authorities and coordination with DLF authorities for parking related or any other issues.

Office Equipment/ Assets & Stationary

  • Process respective invoices with relevant approvals
  • Maintenance of Company Assets, responsible for office access card and stationary etc. for new joiners.
  • Assisting with all aspects of administrative management, logistics, equipment inventory and storage.
  • All office expenses such as rent, electricity, stationery and supplies, repairs and other house-keeping expenses, courier charges etc.
  • Managing files.

Managing Employee Requirements

  • Maintains charge of Office premises and utilization of meeting rooms.
  • Handling travel desk for Pan India. – Ensure that travel is within the budget. Employee relocation - Travel/Transportation, arrangement for hotel stay (domestic and international), visa processing and Temporary Living Assistance.
  • Organizing travel and preparing complex travel itineraries, issuing invitation, covering letters, NOC's etc. for visa issuance,
  • Co-ordinate employees, client and delegate visits - logistics like accommodation, ground transfers, lunch/dinner, conference rooms, etc.
  • Close Coordination with other departments and other branches for travel and any other task related to CXO offices
  • Assisting CXOs in day-to-day activities, meetings, seminar, conferences, calendar maintenance, handling his expense reports, etc.
  • Maintain confidentiality of information.
  • Communicate and handle incoming and outgoing electronic communication on behalf of the CXOs.
  • Preparing Presentations and report for CXOs.
  • Coordination with HDFC for issuance of Personal Liability Credit Card to Employees as per Company Policy and approval.
  • Organising events like offsite, conferences etc.
  • Get recycle concept implemented by getting eco-friendly items exchanged for waste paper.

Pantry/ Cleanliness & Safety

  • Responsible for ensuring a safe & secure environment by implementing company's health and safety policy
  • Ensure clean & hygienic  food & beverage supply (kitchen/ lunch facilities)
  • Maintain clean & hygienic in restroom facilities
  • Job allocation and Supervision of Office Boys / Pantry Staff

Vendor & Contract Management

  • Effectively negotiate on cost with vendors and implement best vendor. 
  • Responsible for Managing relationships with all suppliers & vendors including contracts and negotiating office & premises contracts etc.

Liasoning with Government Departments for Issuance of Various Licenses, Registrations for eg.  IEM (Indian Entrepreneur Memorandum), FSSAI (Food Safety and Standards Authority of India) etc.– as and when assigned by the respective platforms / functions

Team Management

  • Manages and leads team members in achieving company/platform goal, motivate and assesses performance.
  • Provide encouragement to team members, including communicating team goals and identifying areas for training or skill checks. 
  • Develops strategies to promote team member adherence to company regulations and performance goals.
  • Keep the team motivated and help on their learning and growth.
  • Assists management and develop talents.

Experience

  • 15+ years of experience in administration department

Languages:

  • English and Hindi

 

MBA and preferable Bachelor in Law

Other skills (Computer Skills, etc)

  • Knowledge of office administration and bookkeeping procedures
  • Good communication skills both, written and oral.
  • Customer service skills.
  • Performing multifaceted general office support.
  • Strong ability to organize and work on multiple tasks simultaneously.
  • Computer literate – Proficient in MS office/Excel and working knowledge of Power BI
  • Able to function in a fast paced environment.
  • Ability to coordinate between departments and operating units in resolving day-to-day Administrative and operational problems.

Diversity & Inclusion

LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.

LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Sustainability

Sustainable value is at the heart of our purpose as a company.

We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us

What We Offer

We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

We offer

  • A workplace culture that embraces diversity and inclusivity
  • Opportunities for Professional Growth and Development
  • Employee Recognition Program
  • Employee Wellness Programs - Confidential access to certified counselors for employee and eligible family members, along with monthly wellness awareness sessions.
  • Certified Great Place to Work
Company Description

Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 17,000 people globally.


Job Description

Main Responsibilities

Admin manager is responsible for vendor management, Infrastructure Management and Facilities Management.

Responsible for providing administrative and clerical services in order to ensure effective and efficient operations on day to day basis.

Facilities Management

  • Responsible for overall Upkeep & Maintenance work.
  • Space Management for new employees.
  • Coordination of Lease agreements / renewals for Office & Branches.
  • Managing relations with DFL authorities and coordination with DLF authorities for parking related or any other issues.

Office Equipment/ Assets & Stationary

  • Process respective invoices with relevant approvals
  • Maintenance of Company Assets, responsible for office access card and stationary etc. for new joiners.
  • Assisting with all aspects of administrative management, logistics, equipment inventory and storage.
  • All office expenses such as rent, electricity, stationery and supplies, repairs and other house-keeping expenses, courier charges etc.
  • Managing files.

Managing Employee Requirements

  • Maintains charge of Office premises and utilization of meeting rooms.
  • Handling travel desk for Pan India. – Ensure that travel is within the budget. Employee relocation - Travel/Transportation, arrangement for hotel stay (domestic and international), visa processing and Temporary Living Assistance.
  • Organizing travel and preparing complex travel itineraries, issuing invitation, covering letters, NOC's etc. for visa issuance,
  • Co-ordinate employees, client and delegate visits - logistics like accommodation, ground transfers, lunch/dinner, conference rooms, etc.
  • Close Coordination with other departments and other branches for travel and any other task related to CXO offices
  • Assisting CXOs in day-to-day activities, meetings, seminar, conferences, calendar maintenance, handling his expense reports, etc.
  • Maintain confidentiality of information.
  • Communicate and handle incoming and outgoing electronic communication on behalf of the CXOs.
  • Preparing Presentations and report for CXOs.
  • Coordination with HDFC for issuance of Personal Liability Credit Card to Employees as per Company Policy and approval.
  • Organising events like offsite, conferences etc.
  • Get recycle concept implemented by getting eco-friendly items exchanged for waste paper.

Pantry/ Cleanliness & Safety

  • Responsible for ensuring a safe & secure environment by implementing company's health and safety policy
  • Ensure clean & hygienic  food & beverage supply (kitchen/ lunch facilities)
  • Maintain clean & hygienic in restroom facilities
  • Job allocation and Supervision of Office Boys / Pantry Staff

Vendor & Contract Management

  • Effectively negotiate on cost with vendors and implement best vendor. 
  • Responsible for Managing relationships with all suppliers & vendors including contracts and negotiating office & premises contracts etc.

Liasoning with Government Departments for Issuance of Various Licenses, Registrations for eg.  IEM (Indian Entrepreneur Memorandum), FSSAI (Food Safety and Standards Authority of India) etc.– as and when assigned by the respective platforms / functions

Team Management

  • Manages and leads team members in achieving company/platform goal, motivate and assesses performance.
  • Provide encouragement to team members, including communicating team goals and identifying areas for training or skill checks. 
  • Develops strategies to promote team member adherence to company regulations and performance goals.
  • Keep the team motivated and help on their learning and growth.
  • Assists management and develop talents.

Experience

  • 15+ years of experience in administration department

Languages:

  • English and Hindi

 


Experience

MBA and preferable Bachelor in Law


Additional Information

Other skills (Computer Skills, etc)

  • Knowledge of office administration and bookkeeping procedures
  • Good communication skills both, written and oral.
  • Customer service skills.
  • Performing multifaceted general office support.
  • Strong ability to organize and work on multiple tasks simultaneously.
  • Computer literate – Proficient in MS office/Excel and working knowledge of Power BI
  • Able to function in a fast paced environment.
  • Ability to coordinate between departments and operating units in resolving day-to-day Administrative and operational problems.

Diversity & Inclusion

LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.

LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Sustainability

Sustainable value is at the heart of our purpose as a company.

We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us

What We Offer

We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

We offer

  • A workplace culture that embraces diversity and inclusivity
  • Opportunities for Professional Growth and Development
  • Employee Recognition Program
  • Employee Wellness Programs - Confidential access to certified counselors for employee and eligible family members, along with monthly wellness awareness sessions.
  • Certified Great Place to Work