Administration & Business Support Executive
Company Description
| Company Description |
Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 17,000 people globally.
Job Description
| Job Description |
Main Responsibilities
As an Administration & Business Support Executive, you are key in creating a welcoming experience to employees and guests alike starting from the reception. Your role centres around the day-to-day operations of the office, ensuring the office runs smoothly, facility and supply wise. This role requires strong communication skills to manage and liaise with our third-party service providers (cleaning staffs) and vendors for optimal service. This role includes supporting on other administrative activities such as coordination and support of internal visitors from other LDC offices, company events and business travel documents. You are a primary contact point for business travel, to employees and our business travel providers. This role requires occasional Executive support for Senior Management.
- Reception - Receive internal and external guests while ensuring a pleasant reception experience and area
- Manage office pantries and key 3rd Party service providers (Cleaning Staff)
- Monitor office inventory and vendor contracts (service and maintenance) and ensure office is fully equipped to support day-to-day operations
- Liaise and manage external vendors for optimal office maintenance servicing for pantry facilities and appliances, landscaping, and overall office cleanliness
- Primary contact for business travel and manage relationships with hotels and support in procurement of corporate contracts
- Support internal visitors to Singapore Office including hotel bookings, visa/invitation letters and general logistics
- Keep track of joiners and leavers and manage administration on/offboarding and profile creation/deletion
- Coordinate and support office events and arrangements such as travel logistics and restaurant/venue booking and liaison
- Coordinate with HR and manage company merchandise
- Manage vendor invoices from processing to tracking
- Provide support to Senior Executives such as arrangement of travel and hotel bookings and business claims as required
Experience
- 3-5 years’ working experience in Secretarial / Administration / Cabin Crew background in a fast-paced MNC environment
Other skills (Computer Skills, etc)
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
- Highly effective communication skills to work with internal/external stakeholders in a fast-paced, multicultural and diverse setting
- Systematic, sharp and efficient
- Meticulous with keen eye for detail
- Proactive, confident and mature approach
- Able to juggle multiple priorities and concurrent tasks
- Willingness to learn with positive attitude
- Team-player
Languages:
- Proficiency in English and Mandarin to work with internal/external stakeholders who converse only in English, and with Chinese counterparts who converse only in Mandarin.
Academics
- Minimum Diploma relevant to office administration/secretarial support
Additional Information
| Additional Information |
Additional Information for the job
Diversity & Inclusion
LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.
LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.
Sustainability
Sustainable value is at the heart of our purpose as a company.
We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us
What We Offer
We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.
We offer
- A workplace culture that embraces diversity and inclusivity
- Regular events that foster team engagement
- Access to Training and Development
- Hybrid work arrangement offered (availability varies by role).
- Comprehensive insurance coverage and flexible benefits
Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 17,000 people globally.
Main Responsibilities
As an Administration & Business Support Executive, you are key in creating a welcoming experience to employees and guests alike starting from the reception. Your role centres around the day-to-day operations of the office, ensuring the office runs smoothly, facility and supply wise. This role requires strong communication skills to manage and liaise with our third-party service providers (cleaning staffs) and vendors for optimal service. This role includes supporting on other administrative activities such as coordination and support of internal visitors from other LDC offices, company events and business travel documents. You are a primary contact point for business travel, to employees and our business travel providers. This role requires occasional Executive support for Senior Management.
- Reception - Receive internal and external guests while ensuring a pleasant reception experience and area
- Manage office pantries and key 3rd Party service providers (Cleaning Staff)
- Monitor office inventory and vendor contracts (service and maintenance) and ensure office is fully equipped to support day-to-day operations
- Liaise and manage external vendors for optimal office maintenance servicing for pantry facilities and appliances, landscaping, and overall office cleanliness
- Primary contact for business travel and manage relationships with hotels and support in procurement of corporate contracts
- Support internal visitors to Singapore Office including hotel bookings, visa/invitation letters and general logistics
- Keep track of joiners and leavers and manage administration on/offboarding and profile creation/deletion
- Coordinate and support office events and arrangements such as travel logistics and restaurant/venue booking and liaison
- Coordinate with HR and manage company merchandise
- Manage vendor invoices from processing to tracking
- Provide support to Senior Executives such as arrangement of travel and hotel bookings and business claims as required
Experience
- 3-5 years’ working experience in Secretarial / Administration / Cabin Crew background in a fast-paced MNC environment
Other skills (Computer Skills, etc)
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
- Highly effective communication skills to work with internal/external stakeholders in a fast-paced, multicultural and diverse setting
- Systematic, sharp and efficient
- Meticulous with keen eye for detail
- Proactive, confident and mature approach
- Able to juggle multiple priorities and concurrent tasks
- Willingness to learn with positive attitude
- Team-player
Languages:
- Proficiency in English and Mandarin to work with internal/external stakeholders who converse only in English, and with Chinese counterparts who converse only in Mandarin.
Academics
- Minimum Diploma relevant to office administration/secretarial support
Additional Information for the job
Diversity & Inclusion
LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.
LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.
Sustainability
Sustainable value is at the heart of our purpose as a company.
We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us
What We Offer
We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.
We offer
- A workplace culture that embraces diversity and inclusivity
- Regular events that foster team engagement
- Access to Training and Development
- Hybrid work arrangement offered (availability varies by role).
- Comprehensive insurance coverage and flexible benefits