Execution Officer (Document and Forwarding team)
Company Description
| Company Description |
Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally.
LDC established presence in the South & Southeast Asia Region over 100 years ago opening an office in Australia in 1913 and trading grains to the international market. In 1993, our regional Singapore headquarters opened, which now serves as our regional hub for origination and merchandizing activities spanning across 9 platforms - Grains and Oilseeds, Juice, Freight, Global Markets, Food and Feed Solutions, Rice, Coffee, Cotton and Sugar across 9 countries Singapore, Australia, India, Indonesia, Vietnam, Pakistan Malaysia, Thailand and Bangladesh.
Job Description
| Job Description |
Work location: Friendship Tower, 31 Le Duan, Sai Gon Ward, Ho Chi Minh City
Mon - Fri (9.00 am - 6.00 pm)
SCOPE OF WORK:
1/ Arranging for shipping documents :
- Arranging shipping documents in the soonest time after vessel sailed according to document instructions from the pre-shipment team or closely contact shippers to ensure proper shipping documents are completed in the shortest time.
+ Filling Certificate of original, ICO forms base on B/L details and shipping instruction.+ Declare C.O, ICO on Ministry of Industry and Trade.+ Declare Phytosanitary certificate on the system of Plant Quarantine Protection.+ Checking all Certificates : Fumigation Cert, Weight/Quality Cert, Health Cert, …+ Following and contacting shippers to get original shipping documents as required according to document instructions for Bonded WH shipments.+ Getting approval to send original documents to Customers or Banks…
- Input data of shipment details to the company’s systems to generate shipment details, shipment advice, invoices and relevant information to the excel files of execution team.
2/ Checking invoices/Debit Notes relating local charges, freight of shipment and request payment in due time.
3/ Declaring Customs on systems Ecus
4/ Input data to issue e-VAT Invoice on Viettel system
5/ Other ad-hoc tasks assigned by line manager
6/ Ensuring compliance of the contract management policy and company policies.
7/ Ensuring line manager is aware of potential execution issues and propose solutions.
Experience
| Experience |
Experience
- Minimum 2-3 years in import – export or logistics experiences.
- Having experience in the agriculture commodity is a plus
- Understanding of local regulations and Customs procedures.
Languages:
- Effective command of spoken and written English is an advantage.
Academics
- University graduated with major in Business administration/ Foreign Trade/ Economics/ Logistics or equivalent
Other skills
- Excellent analytical skills, problem solving, communication skills.
- Familiar with Microsoft Office, Microsoft Excel, Microsoft Power Point.
- Ability to work independently and propose solutions
- Ability to manage multiple tasks and prioritize workload to meet deadlines under pressure
Additional Information
| Additional Information |
Additional Information for the job
Diversity & Inclusion
LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.
LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.
Sustainability
Sustainable value is at the heart of our purpose as a company.
We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us
What We Offer
We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.
We offer
- A workplace culture that embraces diversity and inclusivity
- Regular events that foster team engagement
- Access to Training and Development
- Hybrid work arrangement offered (availability varies by role)
- Comprehensive insurance coverage and flexible benefits
- Certified Great Place to Work
Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally.
LDC established presence in the South & Southeast Asia Region over 100 years ago opening an office in Australia in 1913 and trading grains to the international market. In 1993, our regional Singapore headquarters opened, which now serves as our regional hub for origination and merchandizing activities spanning across 9 platforms - Grains and Oilseeds, Juice, Freight, Global Markets, Food and Feed Solutions, Rice, Coffee, Cotton and Sugar across 9 countries Singapore, Australia, India, Indonesia, Vietnam, Pakistan Malaysia, Thailand and Bangladesh.
Work location: Friendship Tower, 31 Le Duan, Sai Gon Ward, Ho Chi Minh City
Mon - Fri (9.00 am - 6.00 pm)
SCOPE OF WORK:
1/ Arranging for shipping documents :
- Arranging shipping documents in the soonest time after vessel sailed according to document instructions from the pre-shipment team or closely contact shippers to ensure proper shipping documents are completed in the shortest time.
+ Filling Certificate of original, ICO forms base on B/L details and shipping instruction.+ Declare C.O, ICO on Ministry of Industry and Trade.+ Declare Phytosanitary certificate on the system of Plant Quarantine Protection.+ Checking all Certificates : Fumigation Cert, Weight/Quality Cert, Health Cert, …+ Following and contacting shippers to get original shipping documents as required according to document instructions for Bonded WH shipments.+ Getting approval to send original documents to Customers or Banks…
- Input data of shipment details to the company’s systems to generate shipment details, shipment advice, invoices and relevant information to the excel files of execution team.
2/ Checking invoices/Debit Notes relating local charges, freight of shipment and request payment in due time.
3/ Declaring Customs on systems Ecus
4/ Input data to issue e-VAT Invoice on Viettel system
5/ Other ad-hoc tasks assigned by line manager
6/ Ensuring compliance of the contract management policy and company policies.
7/ Ensuring line manager is aware of potential execution issues and propose solutions.
Experience
- Minimum 2-3 years in import – export or logistics experiences.
- Having experience in the agriculture commodity is a plus
- Understanding of local regulations and Customs procedures.
Languages:
- Effective command of spoken and written English is an advantage.
Academics
- University graduated with major in Business administration/ Foreign Trade/ Economics/ Logistics or equivalent
Other skills
- Excellent analytical skills, problem solving, communication skills.
- Familiar with Microsoft Office, Microsoft Excel, Microsoft Power Point.
- Ability to work independently and propose solutions
- Ability to manage multiple tasks and prioritize workload to meet deadlines under pressure
Additional Information for the job
Diversity & Inclusion
LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.
LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.
Sustainability
Sustainable value is at the heart of our purpose as a company.
We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us
What We Offer
We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.
We offer
- A workplace culture that embraces diversity and inclusivity
- Regular events that foster team engagement
- Access to Training and Development
- Hybrid work arrangement offered (availability varies by role)
- Comprehensive insurance coverage and flexible benefits
- Certified Great Place to Work