Assistant Manager - Administration

Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally.

Primary Objective :
Act as the main point of contact between Cotton Branches and the Corporate Office, ensuring smooth coordination and administration across branches in different states. Responsibilities include managing requests for materials, supplies, and resources, overseeing travel arrangements, lease administration, statutory compliance, and general branch administration.

Key Responsibilities

1. Office Management – Cotton & Grains Branches

• Third-Party Personnel (Housekeeping & Security Staff):
  • Allocation of work, supervision, and roster management.
  • Attendance and leave tracking.
  • Uniform distribution.
  • Ensure hygiene and cleanliness of office premises through regular supervision and staff briefings.
• Pest Control:
  • Vendor hiring and AMC renewal.
  • Schedule pest control activities to safeguard office records and assets.
• Fire Safety Control:
  • Vendor hiring and AMC renewal for electric panels, smoke detectors, and safety gadgets.
  • Ensure timely servicing and compliance with safety schedules.
  • Coordinate with SHE Manager/Admin Manager for Annual Safety Day and related activities.
• Petty Cash:
  • Manage petty cash expenses and maintain statements with supporting documents.
  • Ensure timely replenishment.

2. Vendor Management

• Handle procurement and maintenance requirements for:
  • Repairs, sundry purchases, pantry, stationery, housekeeping, and maintenance.
• Responsibilities include:
  • Vendor shortlisting and hiring.
  • Obtaining competitive quotes (L1, L2, L3).
  • Managing agreements and AMCs.
  • Ensuring GST-compliant invoices and payment facilitation.

3. Courier & Daak Management

• Oversee courier bookings and branch-level mail distribution.
• Maintain records and ensure timely invoice payments (weekly/monthly).

4. Travel & Hotel Bookings

• Arrange cab bookings for Cotton Classers, employees, and guests.
• Verify invoices and facilitate payments.

5. Office Leases

• Support Admin Manager in:
  • New leases, renewals, and terminations.
  • Drafting and executing legally vetted lease agreements.

6. Rent Payment Facilitation

• Ensure timely receipt of invoices from landlords.
• Forward invoices to Admin Manager/Corporate Office.
• Handle account reconciliation and landlord communication as needed.

7. Statutory Compliance

• Oversee compliance at branch level and update records on Lexcare.
• Ensure adherence to laws such as:
  • Shops & Establishment Act, FSSAI, Vehicle Registration Act, Environmental Protection Act, Stamp Act, etc.
• GST Compliance:
  • Ensure proper display of company signboards at registered branches.
  • Collect photographic evidence of signboards and GST Registration Certificates for compliance.

8. Miscellaneous Administrative Tasks

• Oversee housekeeping, pest control, branch safety, petty cash, repair & maintenance, vendor management, courier handling, and other admin-related jobs.

•  MBA and preferable bachelor’s in law

Experience

• 5-6 Years in Admin &  Facility Management

Other skills (Computer Skills, etc)

• Knowledge of office administration and bookkeeping procedures
• Good communication skills both, written and oral.
• Customer service skills.
• Performing multifaceted general office support.
• Strong ability to organize and work on multiple tasks simultaneously.
• Computer literate – Proficient in MS office/Excel
• Able to function in a fast paced environment.
• Ability to coordinate between departments and operating units in resolving day-to-day Administrative and operational problems.
• Good Working Knowledge of SAP Preferred

Diversity & Inclusion

LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.

LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Sustainability

Sustainable value is at the heart of our purpose as a company.

We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us

What We Offer

We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

We offer

• A workplace culture that embraces diversity and inclusivity
• Opportunities for Professional Growth and Development
• Employee Recognition Program
• Employee Wellness Programs - Confidential access to certified counselors for employee and eligible family members, along with monthly wellness awareness sessions.
• Certified Great Place to Work